POSITION TITLE: Administrative Assistant – Leptospirosis, Melioidosis and Other Bacterial InfectionsSTATUS: Full-time, ExemptLOCATION: St. Croix, United States Virgin IslandsAPPROVED BY: United States Virgin Islands Department of Health, US Centers for Disease Control and Prevention (CDC), Association of Public Health Laboratories (APHL)APPROVAL DATE: 12/15/2018POSITION SUMMARY:The United States Virgin Islands Department of Health is seeking an administrative assistant with experience in coordinating office services. The potential candidate will be responsible for tasks such as producing budgetary requests, records control, developing and maintain manuals, policies, procurement, amending reporting procedures, and providing general administrative support for the Department of Health Public Health Laboratory.RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:· Supervise the work of subordinate personnel; assign and review work for accuracy and completeness.· Serve as an integral member of the office management team to provide substantive technical administrative advice in decisions affecting activities supporting program efforts.· Identify, analyze and develop administrative policies and procedures for effective administrative operation; prepare work plans and schedules, and interpret regulations and policies.· Study department operational methods and make recommendations to section head/supervisor in order to improve work-flow, simplify reporting procedures or implement cost reduction.· Conduct studies and collect information on administrative problems; analyze findings; make reports of practice solutions.· Collect, analyze and compare data and trends; prepare reports including observations, conclusions and recommendations.· Review and answer correspondence relating to agency operations.· Coordinate collection and preparation of operating reports such as time and attendance records, budgetary expenditures and other statistical data. Compile data for and prepare periodic and special reports.· Perform other related duties as required.OVERALL QUALIFICATIONS:This position requires a responsive, committed individual who recognizes the impact of the work of the organization as a whole.The requirements listed below are representative of the knowledge, skill and/or ability required for successful performance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical Demands:The physical demands described here are representative of those that must be met by a colleague to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the colleague is required to sit for long periods at a time; type using a computer keyboard; visually read information off of a computer monitor; talk, hear, and orally communicate information over the telephone. Specific vision abilities required by the job include close vision and color vision and the ability to adjust focus.Work Environment:Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee could be exposed to outdoor weather conditions prevalent at the time. The noise level in the work environment may vary from light to moderate depending on the location.CRITERIA FOR PERFORMANCE EVALUATION:Performance evaluation will be based on meeting the criteria outlined herein.POSITION REPORTS TO:Supervisor information will be provided at the time of hire.POSITION DESCRIPTION STATUS:The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. The US Virgin Islands Department of Health reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.This position is funded under a cooperative agreement between the Association of Public Health Laboratories (APHL) and the US Centers for Disease Control and Prevention (CDC) and will end by August 2020. The employee will work for the US Virgin Islands Department of Health under a contract with ExecuSource, LLC.All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status, sexual orientation, gender identity, marital status, veteran status, disability, age, genetic information or any other characteristic protected by applicable law.Skills RequiredQualifications:Education/Experience:Bachelor’s degree from a four-year college or university with major course work in political science, public or business administration or a related field and four years managerial experience dealing with personnel, procurement and budgetary mattersORAt least eight years’ experience in public or business administration, personnel, budgeting or procurement that included at least one year of experience as an Administrative Officer III or a related capacity.Knowledge of:Knowledge of the principles and practices of public or business administration.Knowledge of modern office procedures, practices and equipment.Knowledge of research techniques and report writing.Knowledge of the principles of supervision and the ability to supervise the work of others.Knowledge of the principles of accounting, personnel and business administration, purchasing and budget preparation.Skills:Skill in the operation of computer hardware and software.Abilities:Ability to exercise resourcefulness in meeting new problems.Ability to prepare accurate, clear, complete and concise reports.Ability to analyze, interpret and report research findings.Ability to initiate and install administrative procedures and evaluate their effectiveness.Ability to interpret properly and to make decisions in accordance with laws, regulations and policies.Company Information Company Name: US Virgin Islands Department of Health Company Description: The Department of Health functions as both the state regulatory agency and the territorial public health agency for the U.S. Virgin Islands. As set forth by the Virgin Islands Code, Titles 3 and 19, the Department of Health (DOH) has direct responsibility for conducting programs of preventive medicine, including special programs in Maternal and Child Health, Family Planning, Environmental Sanitation, Mental Health, and Drug and Substance Abuse Prevention. DOH also is responsible for health promotion and protection, regulation of health care providers and facilities, and policy development and planning, as well as maintaining the vital statistics for the population. DOH provides Emergency Medical Services, issues birth and death certificates, performs environmental health services, and conducts health research and surveys. The Department is also responsible for regulating and licensing health care providers and facilities, and assumes primary responsibility for the health of the community in the event of a disaster. The department employs providers and administrators from every aspect of health care, and manages several programs, both federal and local; to meet the needs of the community it serves. Our services are focused towards accomplishing the Department's aim and are administered by 34 activity centers under the following four (4) divisions: Office of the Commissioner Division of Fiscal Affairs Division of Administrative Services and Management Preventative Health Services The department includes three health care facilities, two district offices and field offices, as well as the central office, located on St. Thomas.