The Auxiliary Assistant performs clerical and administrative duties to support the operations of the Business. The duties performed require contact with other department personnel and supervisors, as well as external parties, as to exchange and or verify information.
-Performs Item Processing functions, including but not limited to
Processing daily bank exchange items with the allotted timeframes;
Locate errors and make appropriate adjustments and corrections to clearing items to ensure that the transactions are in balance Prepare multiple entry sheets for transactions for posting to General Ledgers.
-Performs the following “Cash Letter” functions:
Daily download of incoming information from systems;
Daily preparation of outgoing cash letters for other local banks; and
Research and adjust cash letter correspondence, when and if required.
-Assist with the daily balancing of the General Ledger by reviewing and researching reasons for differences
-Process cash collateral affiliated accounts and auto insurance
-Scans daily exchange items
-Arrange the delivery of insurance payments to and from the Insurance providers for mortgage clients
-Performs the following Loan related functions:
Receives Home-Owners insurance policy renewals and forwards to the mortgage servicing team for update of MSP records
Files updated insurance policies on mortgage client's collateral file
Vault custodian of the loan files- Assist with the maintenance and control of the loan files
-Participates in and successfully pass, at regular intervals, the mandatory training in accordance with BVI Anti-Money Laundering rules, laws, and regulations and such other applicable rules and regulations having regard to the level and nature of risk posed by the bank's banking business in the Territory.
-Performs such other duties as are assigned by the Supervisor
-Develops and runs special projects as requested by supervisor.
Independence of Judgment
The degree of judgment is related to the compilation and/or presentation of simple information as well as identification and definition of new problems of moderate complexity.
This position has no direct supervisory responsibilities.
Impact of Errors
The impact of errors of this position could affect departmental activities and other department's activities.
-Strong organizational, administrative and analytical skills and abilities
-Ability to develop and maintain effective interpersonal relationships
-Quality and Service orientation
-Basic Computer knowledge
-Interpersonal communication skills
-Knowledge of administrative and clerical procedures such as word processing systems and filling.
-Write, speak and comprehend English
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision and distance vision. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is required to stand and walk. May be required to lift and move boxes or packages not exceeding 10 pounds in weight.
Employees in this job work in an office environment with a comfortable room temperature, good lighting, and quiet conditions. Must be available for travel outside of the BVI and within the US countries and territories. Able to work extended hours when necessary.
High School diploma from an accredited institution. The incumbent must have one to two years of experience in a similar position and computer proficiency.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not indented to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified. The reporting relationship may not reflect the most recent changes to the corporate reporting structure.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER